Saturday, July 21, 2012

Bailees Liability Questionnaire


Bailee’s Liability Questionnaire


Please provide information about your company, operations and business procedures:
1.       Name of your company:
2.       Main business address:
3.       Address(es) of other offices:
4.       Describe the nature of your business (e.g. non-vessel operating carrier, forwarder, customers agent, warehouseman, terminal operator, trucking, distribution service, packers, consolidators/ deconsolidators, stevedores, wharfingers, or others as specified).
5.       Number of years in your business ? (please specify for each business).
6.       Names of your key personnels and their experience / qualifications.
7.       Please provide details of the type of goods normally handled :-
Nature of Goods handled                                                          Percentage of business.
a.       Attractive and high value goods
b.       Heavylift critical cargoes
c.        Consumer electronics
d.       General cargo and sundry goods
e.        Household / Personal Effects
f.        Toxic / Inflamable / Explosive
g.        Livestock
h.       Perishables
i.         Refrigerated / Chilled
j.         Bulk ore, grain, chemicals, fertilizers, oil
k.       Documents, money or bullion, species, fine art,
        electronic data, furs, antiques, cigarettes & to-
                        bacco, wines & liquors, clothing & garments,
        auto spares, or others (please specify).
8.      Who are your customers (e.g. multi-national manufacturing companies, traders, suppliers, or others (please specify.)
9.      How are the goods packed ?
10.   Packing is carried out by your company, or other professional packers, or owner packed ?


Your Forwarding Operations.

11.    Where are the cargoes normally shipped from/to (the scope and range of your transportation) ?

12.    Do you have your own overseas correspondents ?

13.    How many TEU’s do you handle in a year ?

14. In case of NVOCC operations, which shipping lines would you book vessel space on ?
Are your inhouse bills of lading on the basis of back-to-back indemnity with the shipowners’ bill of lading ? Is your bill of lading inclusive of overland transport and warehousing ?
Provide a copy of your standard contract of affreightment and forwarding receipt.

 

 

Your Transport Operations


15.    Please provide annual financial statements on trucking turnover, a copy of your standard form of forwarding contract and c.v. of key personnel.
16.    What are the types of goods carried ? Please provide percentages and values :
17.    What are the areas covered and the routes of your transportation  ?
18.    How many trucks do you have ? Please advise model number, age and tonnage.
19.    What types of trucks - canvas top lorries ? closed vans ? side curtain trucks ?
Box vans ? containers ? multi-wheeled loaders ? boxed vans / container trucks with padlocked cargo compartments ?
20.    How many drivers and attendants do you have ? Does each truck have one driver and one attendant ?
21.    How long have they been in your employ ?
22.    Are all your trucks equipped with trunk-radios, two men crews, theft alarms, ignition cut-off, padlocks, steering lock ? (Please Specify).
23.    Any background checks on your drivers and attendants such as whether they had criminal records, alcohol or drug problem, or accident record ?
24.    Do you provide Training on operations, road safety and security control ?
25.    Do your trucks carry out collection and delivery service i.e. pick-ups from suppliers’ premises and deliver the goods directly to consignees’ premises ?
26.    Are there any overnight stopovers whilst in the course of transit ?  What are your Security provisions for overnight stopovers ?
27.    Are the goods properly stowed and lashed to prevent the goods from falling off the trucks /Are the goods delivered directly to the consignees, during office hours ?
28.    What are the Average and Maximum Values each trip ?
29.    How many lorry trips in a day, in a week ?
30.    Any transportation during Saturdays and Sundays ?
31.    What is the Annual Value of Goods carried ?
32.    Any previous accident or loss experience ? If so, please describe nature of loss, date(s) of loss and advise value of loss.
33.    Do you sub-contract your transportation to others ? Who are the truckers that you normally use ? Are they regulars ? Do they issue their own trucking receipts ? Or do you issue your own truckers / warehouse receipts ? If so, are there any back-to-back indemnity from the contract truckers ? Otherwise , are there any formal contracts with the truckers ?
Please complete a separate copy of this questionnaire for each of your sub-contractors.



Your Warehousing Operations.

34.    Warehousing concerns the management and control of warehousing activity such as storage and tracking of incoming and outgoing stocks, security of premises from fire, flood, insects, walk-in thefts, petty thefts and break-ins. Please provide details of your warehouses as follows:


Location                                   Contruction          Fire and security alarms                     Flood area.

a.

b.

c.

35.    Describe location (please circle appropriate location) :                       

Area:              Downtown            Surburb                  Rural Area            Industrial Area
                                                               
Type:             Industrial lot         Commercial          Residential            Others (Please specify)

36.    Property Insurance Tariff Rates:
a.       Fire rate
b.       Full perils
c.        Malicious damage
d.       Sprinkler leakage
e.        Flood
f.        Landslide

37.    Describe the premises (please attach sketch plan) :
a.       Owned or Rented ?
b.       Size of the building ?
c.       Number of storeys ?
d.       Construction of the walls ?
e.       Construction of roof ?
f.        Year built ?
g.       Recently renovated, when ?
h.       Any basement ?
i.         What is the ground floor area ?
j.        What are the upper floors areas, if any ?
k.       What is the total area available for storage ?
l.         Describe any exposure to flood damage:
m.     Adequate drainage ?
n.       Sum pump available ?
o.       Any manufacturing process in the building ? If yes, please describe.
p.       Is your premises shared with any third party or parties ? If so, please describe their activity and area.
q.       What is the nature of the separation of your premises from the third party(ies) ?
r.        How many divisions of fire separations ?
s.        Standard of Housekeeping ?
t.        Standard of Maintenance ?
u.       Premises regularly fumigated against termites and moths ?
v.       What is the Protection against humidity / mold / mildew?
w.      Exposures within 30 feet of the building ?
x.       Are forklifts used within the premises ? If so, are they battery-powered or internal combustion engine ?
y.       If battery-powered forklifts are used, where is the charging area ?
z.       If internal combustion engine forklifts, where is the fuel storage area ?
zi. Is stack storage used in the premises ? If so, how high are the stacks ?
zii. Is your storage premises a non-smoking area ? If so, is there a smoking area available outside the premises ?

38.    Is the location sprinklered ?
a.       Wet or dry system ?
b.       Manufacturer’s name and when installed ?
c.        How often serviced ?
d.       Is the system equiped with a Sprinkler Alarm ?
e.        Describe how it works:
f.        Any other private protection, please described ?


39.    Please described security systems:
a.       Any fire alarm, please describe ?
b.       Location and number of fire hydrants ?
c.       Hose-reels available, please advise location and number ?
d.       Are watchmen employed ? If so, how many ?
e.       Burglar alarm, steel window and door grills, security padlocks ? Please provide details:
f.        Accessibility to premises through door or window or roof openings or garbage chutes or party walls ?
g.       Any perimeter fencing ?
h.       Exterior and interior flood lighting ? Please advise number and locations:
i.         Is the premises connected to a Central Monitoring Station (CMS) ? If so, which one ?
j.        How many clock stations on premises ?
k.       How many pull boxes for CMS signals ?
l.         Crime history in building and neighbourhood ? Please provide details:
m.     Theft and burglary insurance carried by Applicant ? Please provide details:


40.    How many employees work at the premises ?
a.        Describe their job functions ?
b.        Have your employees been checked for criminal record, alcohol and/or substance abuse ?
c.         What are your operating hours ?
d.        Is there a stock intake and stock release monitoring control station ?
e.         What are the stock control procedures ?


41.  Give percentages of goods stored and estimated values:

Values                    Percentage of storage
Acids
Attractive goods such as expensive watches,
furs, jewelry, specie, etc.
Computer / electronic data
Drugs and Pharmaceuticals
Edible Oils
Electronics & Electricals
Explosive / Toxic / Corrosive substances
Fertilizer
Food products
Furniture
Petroleum Products
Rubber
Vehicle Tyres
Wet Commodities
Goods particularly susceptible to damage by moisture
Non-Explosive and Non-Corrosive chemicals
All other goods ( Please describe)

40.    Is there any cold storage facility ? Area available for cold storage ?
Auxiliary or Emergency Power Source ? If so, please provide details:
Type of refrigerant:
Size and Capacity of compressors:
Manufacturers name:
Year installed:
Service intervals:
Is Deterioration of Stock or Contamination of Stock insurance carried ?
If so, who is the insurer ? What is the limit of indemnity insured ?
Is Machinery Breakdown Insurance carried ? If so, who is the insurer ?
What is the limit of indemnity insured ?

41.    Give details of previous losses, insured or otherwise that would be recoverable under this type of insurance:

42.    Details of previous insurance ?

43.    Name the trade associations in which membership is held:

44.    Attach a copy of your warehouse receipt used :

45.    What limit of indemnity is required for Transportation ?________________
Warehousing ? ________________

46.    What policy deductible is required ?

47.    What are the annual gross receipts / revenue from your operations for the last five years ?

Transportation                     Warehousing
a.       19____                                                  ____________                    ___________
b.       19____                                                  ____________                    ___________
c.        19____                                                  ____________                    ___________
d.       20____                                                  ____________                    ___________
e.        20____                                                  ____________                    ___________

Projected for next 12 months                   ____________                    ___________


The Applicant agrees that the statements and attachments contained in this proposal are true and that if insurance is effected, material misrepresentation or concealment of any information voids this insurance.

Underwriters reserve the right to conduct a risk survey on your premises during normal business hours.



Signed    ___________________
By           ___________________
Date       ___________________

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